Did everyone get the memo? QuickBooks Online will no longer support tags, and they’re making the change one week before the S-Corp and Partnership tax deadline.
While I appreciate the need for this kind of decision, I encourage Intuit to reconsider the timing of big changes so that they come between May and November. It’s not just tax pros that struggle with “busy season”… it’s also bookkeepers and CAS practices that have to tie out the annual financial statements in QBO to effectively hand off the books to tax pros — which y’all know is my passion when teaching and in our ‘Ask a CPA’ subscription.
As for the specifics — they are adding an additional custom field to most plans and are creating a tool to facilitate the migration from tags to this new custom field.
More from the announcement here —
What action do I need to take? In February 2025, you and your clients will have the option to migrate all tags to a custom field. Watch for an email from the QuickBooks team in the first week of February. You and your clients will get access to a tool to facilitate the migration. However, you can also input the values, e.g. tags, into the custom field by hand or not transfer the tags at all, if you prefer. Additionally, be sure to download any tags reports so you have them for your records.
What deadlines should I be aware of if my clients are currently using Tags? – Week of February 3, 2025 – Both you and your clients will receive an email notification. It will include a link to a tags → custom field migration tool and a how-to FAQ. – March 8 – April 30, 2025 – You and your clients will have read-only access to existing tags, whereby you can view and generate reports for tagged transactions for your records. – All Tags UI will be removed after May 1, 2025. You will no longer be able to run reports for tagged transactions.
A lot of people got really mad on social media when I posted about this, saying that it was a really useful feature and skewering Intuit for taking it away… but in reality, from a corporate standpoint, anyway — not enough folks are using it, partially because it’s underdeveloped and kind of buggy, and the reporting usage isn’t robust. As my friend Margie Remmers-Davis said, “either flesh this feature out or let it go”. So, personally — I’m actually on-board with it. EXCEPT for the lousy timing. Increasing the number of custom fields in the three lowest levels of subscription and creating a way to migrate from tags to the new custom field is a good way to facilitate this transition — but it’s going to take work to implement this, and we just don’t have time in Feb/March to make that happen. Beyond that, it’s been pointed out by other colleagues that changing reporting mid-year is really challenging, and that this should have been timed to coincide with next January 1st.
The rest of the comments on this particular post are truly worth reading, in my opinion, as you can get some good insight as to how the folks who do depend on tags are using them — for example, Dena Martin and Megan Tarnow talked about why they use them for event-tracking for non-profits, so they don’t muck up the financial statements — and what workarounds they’re considering. Custom fields are not likely to handle this well. Projects may, but that’s a lot of work to set up and maintain.
There are also folks who are going to be severely limited by the fact that only one custom field is being added. Comparatively, QBO Essentials allotted unlimited tags and 40 tag groups. The new arrangement takes it down to only four custom fields. Several clients are going to be forced to a Plus subscription to use classes — or in some cases, come up with an external workaround. It was pointed out that QBO Advanced clients who are already using classes for other purposes and were using Tags as well are out of luck if using Projects won’t solve the issue. Each client is different, so if you’re a bookkeeper or accountant with clients in this situation, please hit that Feedback button in QBOA and let them know your concerns. And if you aren’t already following the thread I mentioned above on Facebook… it’s definitely worth your time.
Ah, QuickBooks — you giveth and you taketh away. Merry Christmas and Happy Hanukkah!
If this or any other posts on the website were useful to you, and your financial situation permits it, please consider contributing to my tip jar. Ths allows me to continue to provide free accounting resources to small businesses who do not have the funds available to hire a CPA.
I’m still a little confused as to how it became a thing for accounting and bookkeeping services to advertise Black Friday or Cyber Monday specials… does that feel weird to anyone else? Just me? Hmm.
Regardless, there are some really good ones out there. I’ve rounded up a few that I’m most excited about, and if you decide to spend your weekend shopping online for good deals to match your career goals for the next year, consider this a shortcut.
Scaling New Heights tickets will be 20% off on Dec 2 (Cyber Monday). I presented last year and am hoping to be selected again in 2025! One of my favorite conferences, and the only “must go” for bookkeepers, imo. The only other sale they traditionally offer is Groundhog Day, and I don’t think it’s quite this good, so just go for it. https://www.woodard.com/scaling-new-heights-2025
Royalwise Black Friday Sale* — 25% off sitewide! Alicia Katz-Pollock’s QuickBooks Online classes as well as their famous iPhone or Mac courses. Use code 25%OFF at checkout. And on Cyber Monday, snag 10% OFF all annual memberships with code 10%ANNUAL — that equates to three months FREE. https://learn.royalwise.com/visitor_class_catalog?affiliate=5982001
Get Productive with Google* — Dara Sklar, the most incredible Google expert I know, is offering her Get Productive Pro Pack at 40% off, for only $97. And you get her amazing Get Productive with G Suite FREE with purchase of the companion program. We’ve got this ourselves and LOVE it. Can’t say enough good about her or her products. And this combo is a steal. https://thedancingaccountant–withdara.thrivecart.com/get-productive-pro-pack-gppp/
Veronica Wasek – ALL of her 5MB Academy courses are 20% off with code blackfriday2024 — do not miss this! I loved her paid diagnostic review session and honestly refer to what I learned in it all the time. https://courses.5mbacademy.com/pages/courses-by-category
Eric Green’s Tax Rep Network (TRN) deal includes their Certified Tax Representation Consultant (CTRC) program (Reg $995) along with all the on-demand video training in the Annual Silver Membership (Reg $995), and all 7 of their eBooks (Reg $379) for only $749. Offers expire November 30th. https://ao406.infusionsoft.app/app/orderForms/b4c00fa5-edd4-45b0-bc1a-f122a627cd3b
Justine Lackey Pricing Perfection Program — only $79 (84% off) through Monday. Learn her “Value Plus+ Pricing Model” in this fast-track program on pricing and selling your bookkeeping services. https://courses.justinelackey.com/pricing-perfection
Beneficial Ownership Information reporting through FileForms*, my preferred vendor – 30% on referral rewards in December if you become a partner (at no cost). These folks are among the only ones I trust to get these reports right, educate your clients, and save the info for annual reporting and updates. https://partners.fileforms.io/l/DANCINGACCT/
Kellie Parks’ Workflow Watering Hole is offering 33% off everything in the Cloud Accounting Templates Store. She’s discontinuing some of her app-specific templates, so this might be your last chance on those. Use code BLACKCYBER24. https://cloudaccountingtemplates.com/
Get The Bookkeeping Side Hustle Guidebook for 50% off with code JOY. Kate Johnson is one of my very favorite colleagues and I’m endlessly impressed by her abilities, generosity, values, advice, and hustle. If you’re not already signed up for her bi-weekly newsletter, please do — she even has her own Black Friday Deals Deals Deals section in the most recent one, which you can check out here. https://www.bookkeepingsidehustle.com/store/
And don’t forget us! Get 30% off your first 3 months of your membership to The Dancing Accountant’s “Ask A CPA” community — for bookkeepers who want to level-up their accounting game and increase collaboration with their clients’ CPAs and tax preparers. Use code WORKFLOWCON2024 — just extended through noon on Tuesday, December 3rd! https://www.thedancingaccountant.com/ask-a-cpa-landing/
Following Kate Johnson‘s lead here in full disclosure — If a link has an asterisk beside it, it means it is either an affiliate or tracking (me not you) link. Neither of these results in any additional cost to the purchaser; on the contrary, earning commissions is part of what enables me to write blog and social posts and provide free information to better our industry and help pro bono clients, so in part, you’re contributing to that mission and helping create content that benefits you and/or your clients.
If this or any other posts on the website were useful to you, and your financial situation permits it, please consider contributing to my tip jar. Ths allows me to continue to provide free accounting resources to small businesses who do not have the funds available to hire a CPA.
One of my favorite books when I was a kid was “Hail, Hail, Camp Timberwood,” about a girl who goes to summer camp for her first time. She’s standing around, feeling (and probably looking) uncomfortable as all the return campers are running around, hugging each other, excited to be reunited. All of a sudden, someone runs up to her and gives her a big hug and says how happy she is to see her again. After a moment of total confusion, the girl leans in and says, “Don’t worry – we don’t actually know each other. I was just feeling left out and figured I’d join ‘em.” The two of them become fast friends and go off hugging others who looked out of place and letting them in on the joke. Before you know it, the entire place was full of everyone running around hugging each other and laughing.
While I can’t say this is likely to happen exactly like this at the upcoming Intuit Connect conference in Las Vegas, I also wouldn’t be that surprised if it did. There will be heaps of people reuniting for the first time since last year, or at least since Scaling New Heights (check out last year’s video blog about those amazing takeaways, which includes some bonus suggestions for Connect). But there will also be loads of first-timers attending, who are nervous and out of their element. Find the other wallflowers and go up to them – tell them it seemed like maybe they didn’t know anyone there, either, and do they want to eat lunch together or go to a vendor booth or grab a drink? You’ll be delighted and surprised at how many of these folks you’ll stay in touch with through the years. Remember, progressive accountants and bookkeepers such as the kind you’ll find at Connect – especially those who go year after year – are excited you’re there, and they want to help make your experience better. Introduce yourself to someone who looks like they “belong” and say that you’re new, and not sure where to begin. I am sure they’ll point you in the right direction, take you under their wing, or introduce you to someone who might be a great conference buddy.
For today’s blog post, I’m going to be that conference buddy, and share with you my Expert Tips for Attending Intuit Connect 2024.
Tip One — PLAN AHEAD
Attend a prep session webinar or podcast for individual insights. Michael Ly presented one on October 15th as a tax-extension-day celebration and you can check out the recording here. Also, Lynda Artesani joins Matt Fulton and Richard Roppa-Roberts to host a wrap-up on November 8, sponsored by Forwardly. Keep your eye on this space, as I’ll be updating the article as I learn about new events.
Plan ahead, make a schedule, but be comfortable diverging from it; that way you don’t waste time figuring out what to do in the moment, but you also don’t miss the organic opportunities that arise.
Make a list of vendors you’d like to meet; they’re often very busy during open Exhibit Hall time; it might be helpful to set up a time with them to meet during a session when the Hall is less busy. Bring a list of questions you’d like to have answered. Narrow your scope… it’s impossible to visit everyone. Pick a few areas of interest, look into which vendors serve those areas, and focus on them.
Connect on social media with others who will be attending, whether it’s in a Facebook group like The Unofficial QuickBooks Connect Conference Group, LinkedIn, or other platform — you can always use the official hashtag #IntuitConnect to find out who you already know that might be going. Engage and make plans ahead of time.
Check with your sales reps and vendors for the tools you love best – whether you’re already using them or plan to implement this year – to see if they are hosting any customer dinners, happy hours, or get-togethers. Same with professional associations you’re either in or are considering joining, like Bookkeeping Buds, Realize, or Roundtable.
Register for parties that aren’t already in the QBC app! In addition to the always-fabulous ConnectFest on Tuesday evening, there are loads of RSVP-only sponsored parties, such as:
There are also some customer-specific dinners and get-togethers for RightTool, Relay, Synder, ClientHub, Truewind, and other vendors and professional associations (such as Bookkeeping Buds, Realize, and Roundtable) – check with reps for the apps you already use or are planning to implement, and ask if they are hosting anything.
Tip Two: DOWNLOAD AND USE THE MOBILE APP
When you log into the Intuit Connect website (same credentials you used to register for the conference), you can select sessions ahead of time. Keep in mind that some are 50-minute sessions and some (including mine) are 100-minutes. One of the nice things about the app that Intuit uses is that you can sign up via the website or the mobile app. You can also “favorite” (aka “heart”) a session without signing up for it. Although you can only sign up for one session per-slot, you can “favorite” more than one, giving you an excellent way to select backup classes. (There’s one small bug – in an attempt to make sure you’re not signed up for two sessions simultaneously, they accidentally made it so that you have to choose between LUNCH at meetups that are being held during the lunch hour.)
On your phone, you can log into the Intuit Connect website and scroll down about half-way to download and sign into the conference app; the app and the website sync with each other! If you still have the app on your phone from last year, it will work! You just have to click the “update” button in your phone’s app store.
You can also click on the “Add Personal Time” button, which allows you to include items in your agenda that aren’t part of the official conference.
Once you’ve got your calendar just the way you want it, you can then export it so that everything shows up on your personal calendar, by clicking the dropdown at the top of the “My Agenda” view.
You can “register” for only one per timeslot, but you can “favorite” many, which is great if a session turns out not to be your cup of tea and you want to bail for another, or if you’re somewhat undecided.
The app won’t let you register if it’s full. But that doesn’t mean you shouldn’t try to attend anyway! Lines will form for the “sold-out” sessions, and they will let additional people in if there’s capacity, which there usually is – get there early to be near the front of the line. There is almost always extra room and I’ve rarely been turned away.
If you click on the session, it will show you the description, as well as speaker info. If you click on the speaker it will show their bio and all the sessions they’re teaching at the conference. This is a great way to research which instructors you’d like to hear.
Tip Three — PACK WISELY AND COMFORTABLY
Wear comfortable shoes – there’s a lot of walking, even though it’s a confined space. Three floors, plus events at neighboring properties. (And of course, dance parties!)
Pack an extra collapsible duffle bag for swag if you’re into it – but remember… you can also say “no thank you”. It’s easy to get lost in the freebie frenzy, but do you really need another stress ball? That said, some of the stuff will be too good to pass up and you want to make sure you have room to carry it home. Personally, my QBO wine stopper from last year is a treasured memento – no joke!
The breakout rooms are often FREEZING! Bring a wrap or sweatshirt. Also, Vegas is in the desert… it’s chilly this time of year.
However, there are a couple of hot tubs in the pool area, so also bring a swimsuit. Keep in mind that they close very early — 4 or 5 pm depending on the day.
Bring a refillable water bottle (or reuse a plastic bottle) and/or coffee/tea mug; there will be dispensers, and also, the water in your hotel room is fine to drink. Pro tip: the gym is 24/7 and has great filtered water.
Bring battery packs and chargers – often the rooms are in a basement and your cell struggles and chews up your battery; plus you’ll want to be on the conference app, your association’s Slack or Circle app, and you’ll probably text or WhatsApp a lot.
Conference hotels are pricey! Buy food & drink at a nearby convenience store if you’re going to want snacks or a bottle or box of wine outside of the usual meals and parties – but there are lots of those, so it’s not strictly necessary. Also, ordering delivery food or groceries is a lot cheaper than eating at the casino. While you’re at the convenience store or ordering online, grab some Epsom salts to soak your feet. You’ll be glad you did.
Speaking of the hotel restaurants, the reservations book up very quickly. If you know you’ll want to eat out on a given night, go ahead and reserve as soon as you can.
There are no coffee-makers in the rooms, and the line at the café winds through the casino. Bring a portable tea kettle or coffee-maker; this is ours. I wish I had an affiliate link because I recommend this thing to everyone.
Carry small bills for tipping bartenders at the various happy hours, socials, parties and receptions. They work hard and many attendees don’t think to bring cash.
Bring earplugs for sleeping and loud parties.
All that said, don’t overpack. We’re only there for four days and you can re-wear some of your clothing. You don’t want to get stuck spending most of your final night re-packing your whole wardrobe. You’ll probably need less stuff than you think.
Anchor is hosting a service on the final day where you can store your luggage, after checking out (rather than with the hotel concierge) — register here. (They’ve been amazing. Airport pickups on the first day, storing luggage on the last, a hospitality lounge, and loads of co-sponsored events with other apps and organizations. And incredibly nice people, too!)
Dress code: BE YOURSELF. Many people are in sweats and jeans, others are in power-suits or dresses, and some of us love dressing up in-costume and wearing tiaras whenever we get the chance. Wear what makes you feel most like yourself.
Addendum: Halloween is October 31st! Many of us are bringing costumes, so if you’re inclined to do the same, you will not be alone.
Related: plan for ample travel time while in Las Vegas, whether you’re on foot or in a vehicle. Use cabs instead of rideshares when you must take a vehicle, as they are prohibited from surge pricing. But keep in mind that the lines to grab a taxi outside each property can be long. Stick with over-street pedestrian bridges and monorails when possible.
Once you’ve met a bunch of folks at the conference, consider coordinating to share a cab back to the airport when you depart.
Check in early and skip the QBC lines. On Oct 27 from 12 PM-7 PM you can head to the Mariposa Registration Desk on Level 2. Remember to bring your ID.
Tip Five — NETWORKING
Represent your tribe… for example, last year the Bookkeeping Buds wore our tiaras to show support when a member was competing in a QBO Tips & Tricks session. I also always bring my favorite Bookkeeping Buds bag and use it instead of the conference one (it not only is a nice talking point, but it also is easier to find if you leave it behind somewhere). Many folks love wearing t-shirts from their favorite apps – Kim Noh even has her own tee that has logos of her tech stack!
Stay connected via Slack, WhatsApp, social media, and texts throughout the conference.
Bring business cards – digital, paper, or a paper one with a QR code (or QR code stickers). I used HiHello for my first time last year, but there are loads of others out there. These days the vendors usually just scan your badge to get your info, but they do sometimes have raffles where you can drop an old-school card in an old-school fishbowl; I have a different set of b-cards I use for these with an email that routes to a different folder.
Prepare your elevator pitch – who are you, what do you do, why are you here, what makes you different? What will I want to remember about meeting you?
Tip Six — TAKE CARE OF YOURSELF
Sleep well the week and weekend leading up to the conference – the sessions start early, the parties go late, and there’s always something happening in the hotel bar.
Put your badge on the inside of the doorknob when you get back to your room, so that you remember to grab it on your way out — a great tip I learned from Lynda Artesani. They are strict about not letting anyone in without it.
If you’re getting groceries delivered or stopping by a 7-11 or Walgreens, consider picking up some epsom salts to soak your feet.
It’s okay to skip the morning session if you were up late, or to take a nap during a mainstage or between events. Give yourself some grace.
But be careful about how late you stay up and how much you drink. You don’t want to miss something valuable or feel sick just because you lost track of yourself. There’s a cool “bracelet trick” I learned years ago… put as many bracelets on your left wrist as drinks you’ll allow yourself. Move one bracelet to the right wrist with each adult bevvie. Once your left wrist is empty, cut yourself off. Another trick is to re-use the same glass each time you get another cocktail — filling it up with water between drinks. You have to finish the water before allowing yourself a refill. And this may go without saying, but make sure to eat a full meal to soak up all that fun.
Consider arriving a day early or leaving a day late so you can see the sights in Las Vegas. If you haven’t been to Absinthe, Lost Spirits, a Cirque de Soleil show, the Fremont Street Experience and the downtown Vegas lights, or the Museum of Neon, I can highly recommend taking the extra time to make it happen. And it’s a great way to form a tighter bond with some of the new friends you met at the conference!
Tip Seven — SET YOURSELF UP FOR SUCCESS
There are always seats up-front, even when a session looks full. Don’t be nervous about walking right up there, even if it’s a few minutes into the session. No one’s looking at you, and no one cares.
That said, feel free to ditch a class if it’s not what you were hoping for or expected. There are other workshops that will be better worth your valuable time – or maybe it’s an opportunity to visit with vendors or network with colleagues.
Take a photo of the Exhibit Hall map so you can easily zoom in/out and orient the phone so that you’re pointing the right direction.
Take lots of notes – notebook, e-ink pad, tablet, laptop… however works best for you. (In fact, as a paper-note-taker, I plan to check out my friends’ Remarkables and Supernotes as one of my research goals for the conference.) Make one page a list of client-specific takeaways and one page a list of non-client actions you’ll perform when you get back to the office. Try to restrict that second list to only 2-3 things – it’s impossible to implement every shiny new idea you come across. Those will hang around in your head and you’ll get a chance to learn more at the next conference, by which point maybe you’ll have a new set of goals.
It’s natural to be nervous, but you can do this! Even extroverts struggle with meeting new people sometimes. Move through that shyness or fear and lean into the fact that almost everyone here came alone; everyone had a first conference where they didn’t know anyone; and everyone is here to meet other people and develop their practices. We have so much in common… sit at a lunchtable where you don’t know anyone and introduce yourself. Ask why they’re here and what they’re enjoying most. Find out where they’re from and what their specialty is. Tell them your goals and ask if they have advice. Ask them what their tech stack is and share your struggles with your choices and vendors and all the things. We will never run out of topics to talk about with each other, because there is so much to learn in our industry. Plus, chances are that these are folks who are as passionate about what they do as you are, or they wouldn’t be here in the first place.
There’s been a ton of confusion lately among QuickBooks Online users due to a series of emails from Intuit about the importance of PCI compliance (that part’s true, it is important), which they follow up with a plug to encourage you work with their “partner,” SecurityMetrics. Problem is, they are surprisingly quiet about the fact that QB Payments… is already PCI compliant.
From Intuit: It’s important to note that QuickBooks applications themselves maintain a high level of security. However, the security of your overall environment can be influenced by other applications used in conjunction with QuickBooks. As for the use of QuickBooks Payments services, it’s essential to understand that merely utilizing these services does not automatically make you PCI compliant. It’s also crucial to recognize that as a merchant, you hold the responsibility of safeguarding payment card information and adhering to PCI compliance requirements.
Short answer — chances are that you don’t need to pay their “partner” (aka Intuit is likely receiving referral fees) to confirm that you and your clients are probably already PCI compliant if you’re using QB Payments. But that doesn’t mean you shouldn’t review your workflows and integrations with other software to see if there’s a step in your process that doesn’t comply.
You know those emails Intuit is sending about PCI Compliance? QB Payments is already compliant. At issue is how you’re gathering those credit card numbers and bank account data.
If you’re using a workflow where the client enters the info, you’re fine. If you’re talking to the customer and manually entering it into QBO, you’re fine, though you also need to be on an isolated computer, not on a network, if you’re typing in the info.
But if you’re still using those old forms QBO used to provide, or have the information written down, or are saving it in your computer system, you’re NOT fine.
You do NOT need to hire the service in the email and pay $150/year. All you have to do is self-assess, and change your procedures if you’re out of compliance.
Q: For old clients who completed an agreement years ago with those old QBO forms, how do you move to compliance for those? Just delete and get rid of their old forms? A: Yes, delete any forms you have saved (and empty your trash)!
(Side note: Alicia’s company Royalwise is my #1 go-to for technical training in QuickBooks, whether for small business owners or bookkeepers, and I’ll be doing a class for her later this year! Here’s my affiliate link for her catalog — check it out.)
I’m recommending that you take a look at what these two leaders in our field have to say about PCI Compliance because I trust the heck out of them (not because I have affiliate links; in fact, the reason I requested affiliate links is due to the confidence I have in them both).
As much as I adore QuickBooks Online and can say so much good about it — in fact, we base our entire firm’s work on using QBO as an accounting platform — it’s important to remember that its parent company Intuit is a for-profit, publicly-traded company. They’ve built an incredible product, but their end goal is to increase shareholder wealth… so please take what they say with a grain of salt and do some research before plunking down additional dollars. Small businesses need to be careful to watch their budgets!
And I’ll end with another heads-up, which is that earlier this year there was in fact a phishing scam going around called “PCI DSS Compliance Verification” with the QuickBooks logo on it, that encouraged users to “verify compliance now” by clicking on a button. This was *not* an authorized email from Intuit. As always, you have to be careful whenever you’re encouraged to click on any button or link — whether it turns out to be phishing… or just misleading.
If this or any other posts on the website were useful to you, and your financial situation permits it, please consider contributing to my tip jar. Ths allows me to continue to provide free accounting resources to small businesses who do not have the funds available to hire a CPA.
My cousin, Lt. Col. David Oclander, Battalion Commander, on the left.
As regular readers know, I’m a big fan of the National Association of Tax Professionals. They generally provide top-notch education, and I appreciate the fact that they do not discriminate against non-credentialed tax pros. Before I became a CPA, that was where I got most of my continuing education, because organizations like AICPA or NAEA are restricted to those with licenses. The IRS Tax Forums and web programming are more accessible, but often the quality of IRS presentation skills is pretty poor — they’re trained on compliance, not on public speaking. So when I see that NATP is hosting a class on an important topic that might not be getting enough promotion, I try to amplify it.
Today I’d love to highlight their upcoming session on August 29th: “Tax Planning for Military Personnel and Spouses“. NATP Instructor Mari Fries, EA, CFP explains that at the core of all military returns is the Servicemember’s Civil Relief Act (SCRA) and in more recent years the Military Spouse Residency Relief Act (MSRRA). Understanding the impact of these acts on a military return can result in thousands of dollars of tax savings for the service member and family.
I wanted to share it because I feel like this is a topic that doesn’t get much CPE time — it’s always a page in an update where the presenter says, “and I’m sure this doesn’t apply to anyone in here,” or “if this applies to your clients you already know the details, so I won’t go into it.” The most we can usually hope for is a link to the IRS webpage on Tax Information for Members of the Military or IRS Publication 3, Armed Forces Tax Guide. (To be fair, both of these are chock-full of great info, but it’s hard to suss out on your own, even as a professional preparer.)
If you have tax clients in the military, or you’re considering a niche in this under-served area, I strongly recommend this 100-minute, 2-CPE credit class. It will also be available on-demand.
From NATP:
At the core of all military returns is the Servicemember’s Civil Relief Act (SCRA) and in more recent years the Military Spouse Residency Relief Act (MSRRA). Understanding the impact of these acts on a military return can result in thousands of dollars of tax savings for the service member and family. This webinar, through case studies, will demonstrate the impact of these two federal laws on state returns and offer the preparer the knowledge necessary to identify when the SCRA and MSRRA are not being applied accurately at the state level. Additionally, we will cover other tax benefits afforded to our military personnel such as nontaxable pay and benefits, nontaxable combat pay and its impact on IRA contributions and EITC, and automatic extensions to name a few.
In this course, the instructor will teach you to distinguish between “home of record” and “domicile”, understand the impacts of the SCRA and the MSRRA on domicile, accurately identify when the laws are not being applied appropriately at the state level, and summarize special tax provisions available to military personnel.
Mari Fries, EA, CFP provides a preview of the course and her passion for the topic in this short YouTube spot:
According to the University of Florida IFAS Extension, there are a wide range of unique issues that affect tax filing for military families, including:
Moving expenses for permanent change of station (PCS) relocations
Sale of a primary residence or “accidental landlording” following a PCS move
Travel required for Reserve duty
Tax-exempt and taxable allowances (i.e., need-specific payments in military pay)
Tax-free “combat pay” for service in designated combat zones
Certain tax-filing extensions
Legal residency rules for state income tax filing (service members and spouses)
State tax rules for taxation of military retirement benefits
The opportunity to make tax-deductible pre-tax dollar (i.e., money that has not yet been taxed) contributions to the traditional Thrift Savings Plan (TSP)
A complete description of military-specific tax rules can be found in IRS Publication 3, Armed Forces Tax Guide. The IRS website also contains military tax tips and links to resources such as MilTax, a Department of Defense and Military OneSource program that provides free tax return preparation and e-filing for service members and some veterans, with no income limit.
Special congratulations to one of our cherished clients, Build Coffee, on being recognized by the City of Chicago as an essential part of their community, through nourishing food and a commitment to equity. Build Coffee is a coffee shop and bookstore in the Experimental Station on the South Side of Chicago. Surrounded by community-driven non-profits and civic journalism projects, Build is designed as a hub of great coffee and radical collaboration. They act as a small venue for performances, workshops, gallery shows, book groups, game nights, and more. They sell used books, local small press publications, journals, comics, art books, and zines. And they also run the Build Coffee Meal-Based Residency Program, a gallery show and residency aiming to nourish and sustain local art and artists.
News from the Chicago Department of Business Affairs and Consumer Protection (BACP):
Today, Mayor Brandon Johnson and the Chicago Department of Business Affairs and Consumer Protection (BACP) announced the grant awardees of the first round of the Good Food Fund Grant program. Forty-one Chicago food businesses were selected to receive a grant, fully funded by the American Rescue Plan Act, ranging from $10,000 to $100,000.
The goals of the Good Food Fund are to increase access to culturally relevant and nourishing food on the South and West sides, increase business ownership and jobs in the food industry, create stronger and more sustainable local food economies and increase local sourcing and supply of locally grown and regionally produced foods. The Good Food Fund programs, which are part of Mayor Johnson’s Road to Recovery Plan, were designed after intensive community engagement with the Food Equity Council and seek to help expand, enhance and restore the food industry using an equity and community-based approach. The second round of the Good Food Fund Grant application will launch on August 15, 2024.
“The Good Food Fund grant represents my commitment to equity and empowerment, ensuring every Chicagoan has access to fresh, local food,” said Mayor Brandon Johnson. “Congratulations to all food business grant awardees—your dedication to uplifting our communities through culinary innovation sets a remarkable example for us all.”
To ensure an equitable grant award selection process for all, the Food Equity Council and Allies for Community Business (A4CB), in collaboration with the City, assisted in developing the criteria for the Round 1 of the grant program. The goal was to provide businesses, across the food ecosystem, in communities with inequitable food access with an opportunity to apply for and receive a grant ranging from $10,000 to $100,000. Communities with inequitable access to food were determined using the Chicago Health Atlas.
“BACP is thrilled to collaborate with A4CB and the Food Equity Council on the Good Food Fund, a program designed to address food insecurity in underserved Chicago communities by providing customized food coaching, grants and access to low-interest loans,” said BACP Acting Commissioner Ivan Capifali. “By investing in initiatives that increase access to affordable food options, such as local growers, grocery stores and small food businesses, the City can empower its residents to make healthier choices and build more resilient communities.”
“Allies for Community Business believes that entrepreneurs from any background can start and grow businesses that create generational wealth for their families and communities,” said Brad McConnell, CEO of A4CB. “Through our partnership with the City and the Food Equity Council in administering the Good Food Fund and our joint venture partnership with ICNC at The Hatchery food incubator, we are excited to provide the grants, loans, coaching and kitchen space that entrepreneurs need to grow great businesses.”
Good Food Fund Grant Awardees:
Back of the Yards Coffee
Build Coffee
Carniceria La Hacienda
Carolyn’s Krisps
Chicago Eats Market Place
Chocolat Uzma
Contemporary Farmer
Dope Drip
Fatso Hard Kitchen
Give Me Some Sugah Bakery
Herban Produce
Jerk Soule
Jibarito’s y Mas South Side
Jus Sandwiches
Kabob-it
Ken Tone’s Drive-in
Kilwins Chocolate Fudge and Ice Cream (Hyde Park)
Kombuchade
La Esperanza
Let’s Eat to Live
Los Candiles Restaurant
Margaret’s Restaurant
Nary’s Grill & Pizza
Nicole’s Sandwich Shop
Nuevo Leon Bakery
Seafood Paradise on Jeffery
Shinju Sushi Japanese Restaurant
Spinzer Restaurant
Sputnik Coffee Company
Subway (Auburn Gresham)
Subway (Calumet Heights)
Supermercado Martin
SydPlayEat
Taquizas Y Banquetes El Siete
Taste Bud 1 Inc
Tatas Tacos
Taylormade Que
The Gilty Pig
The Jibarito Stop
The Tonk, Honky Tonk BBQ
Ware Ranch Steak House
A second round of the Good Food Fund Grant is scheduled to launch on August 15, 2024. An informational webinar will take place on Wednesday, August 14, 2024. To register for the webinar, please visit Chicago.gov/BACPwebinars.
To apply for the grant when it goes live on August 15, 2024, visit a4cb.org/grants. Entrepreneurs seeking grant application assistance can contact A4CB by calling 872-710-0035 or by sending an email to help@a4cb.org.
Good Food Fund business coaching and low-interest loans are currently still available through Allies for Community Business. Interested food entrepreneurs can contact A4CB at 312-275-3000 or schedule a consultation with a Business Coach or Community Lender at a4cb.loanwell.com.
✍️ Some of you may know that I’ve been writing this award-winning blog for 10 years now. Not monetized — just a labor of love that started out as a way to store articles for myself in an easy-to-search format. But during the pandemic its popularity exploded… not just for small business owners, but for the bookkeepers and accountants that keep them going. (If you didn’t already know my biggest passion is supporting small businesses & the communities that they help thrive and keep vital and colorful, then you must be new here.)
🔢 And I realized — when I help a small business, I help ONE of the key players in keeping local economies healthy. When I help a bookkeeper, I help a multiple of small business owners. When I help many bookkeepers… you can see where this is going…
🐣 Last year I decided that I wanted to focus my efforts on helping bookkeepers and tax pros learn to collaborate, and that the best way to start would be to offer a judgement-free space for bookkeepers to ask ANY QUESTIONS THEY WANT that for whatever reason they can’t ask their clients’ tax preparers (or, if in a firm, they don’t feel comfortable asking the tax department). And thus was born…
🏫 ASK A CPA! A member community designed to provide education, support, and resources for bookkeepers to better serve their clients — by preparing tax-ready books, improving relationships and building knowledge and systems that ultimately help small business owners and their communities.
❤️ We’re starting small, intentionally, and as such we’ll be capping our founding member group at only 50 people — there are only 9 spots left as of August 10th! Get in here and help us create the community you want to see in our industry. (Or feel free to just sign up for our updates if you want to have FOMO like all the time, that’s cool, too.)
All amazing things — any ONE of which would have made this the most incredible summer ever!
But I wanted to highlight this particular award from Bridging the Gap, as there are some special takeaways I’d love to share. First off, BTG is absolutely my favorite conference, and I’m delighted to announce that I’ve been invited to participate on their Advisory Board for 2025. (Why is it so special? Check out my LinkedIn post on the topic.)
Secondly, I feel like this award was an outward expression of the support and sense of community that I’ve been blessed to experience over the past many years — I’m so incredibly grateful to all who nominated me, especially the amazingly encouraging Melissa Miller Furgeson, who apparently rounded up many of the incredible members of my ‘Ask A CPA’ subscription, as well as the ‘Bookkeeping Buds’. And special gratitude to the team at BTG who voted, especially our beautiful and talented emcees Al-Nesha Jones & Nayo Carter-Gray, and our host, Randy Crabtree, for insisting that I belonged up there.
Bonus points: due to the space-theme of the BTG gala, I got to accept it while wearing a Jetsons dress.
I’m still floating through the clouds (quite literally, as I’m writing this from a window seat on the plane) on my way home from Scaling New Heights, where I was awarded Insightful Accountant’s 2024 Top Client Services ProAdvisor. And I’ve been thinking about how lucky I was to stumble into bookkeeping and accounting as a profession, and how much the support and education that QuickBooks provides to its ProAdvisors has played a part – not only in our team’s success, but also our clients’.
There are so many conferences, webinars, colleagues, apps, and tools that have helped me find this path, but unquestionably one of the most valuable has been our free subscription to the ultimate QBO client services tool – QuickBooks Online Accountant (QBOA). My team and I rely on its capabilities daily, and I can’t imagine running our practice without it. We reduce time spent on manual tasks, as well as review our clients’ books for accuracy and insights… basically a level-up on the already-robust basic subscription, with a version that’s designed for professionals who serve multiple clients.
Why does Intuit give us an accountant-specific bells-and-whistles version of QBO for free? Couldn’t they make a bunch of money selling this to us as an add-on? For sure… I see that angle, and I often worry they’ll switch to that approach someday. That’s how it was set up for QB Desktop – you had to pay to be a QBDT ProAdvisor, which gave you a special multi-client version of the software that allowed you to make edits and adjustments to client books and sync them between your system and theirs. But as you know… QBO already lets you do that, by the nature of its being cloud software-as-a-service, and so the extra bells-and-whistles aren’t as expensive to maintain as their Desktop counterparts. And having small business owners’ books prepared or reviewed by professional bookkeepers makes those businesses more likely to thrive, succeed… and remain in the Intuit ecosystem. It’s a win-win.
But I’m surprised at how many bookkeepers, even those who are already ProAdvisors, don’t realize how powerful a tool QBOA is. So I wanted to highlight my favorite things about it that I use all the freaking time.
Accessing all your clients’ books from one login
This may sound obvious if you’re a regular QBOA user, but honestly – how many other SAAS packages let you do this? We use countless apps and banks with our clients, and with the exception of a few (heaping blessings here onto Relay, Gusto, Guideline, Bookkeep, and Synder), we’re constantly having to log in and out of them when switching clients. QBOA lets you do this with one simple toggle. Side bonus: all our team members are associated with my account, so they can also have their own QBOA login (and therefore their own list of clients) if they’ve simultaneously got their own side-hustle or company, something common in our particular staffing set-up as well as with companies that co-firm.
ProAdvisor-specific training
I’m a huge fan of lifetime learning, and QBOA makes this easy. When I was on QB Desktop, I struggled to find training that was specific to bookkeepers working with multiple clients (rather than material that focused on end-users). In the QBOA portal, they suggest a personalized training path, provide self-paced study materials, videos, and links to live trainings. It also keeps track of your certifications and suggests new ones.
Client Overview
When doing a diagnostic review of a potential client, you should have them invite you as an accountant-user. Once that’s accepted, you can go into their books – and because of QBOA, you’ll have access to a Client Overview page, which gives you a sense of how much work it would take to bring them up-to-date, summarizing the most important points about banking activity, common issues, and transaction volume. For us, it’s an absolutely essential step that helps us determine whether we’re interested in working with the client, and if so… how much to charge for a clean-up and ongoing services.
Books Review ➡️ Transaction Review
Just below the Client Overview on the left-nav bar is an unassuming little item called “Books review”. Click into that and you’ll find a series of headers – the first of which, “Transaction review” is my favorite. It’s like QBOA is your junior accountant, digging through the books to find unaccepted bank feed transactions, uncategorized transactions, transactions without payees, undeposited funds, and unapplied payments. And it transports you to where you can actually fix a lot of these problems on behalf of the client (or you can give them a heads-up and ask them to DIY before you dig into your review). Until this feature was developed, we literally had folks combing through transactions – and there was no transparency into how bad things were in each area, which meant we didn’t know how long it would take us to go back-and-forth with the client to get things fixed… and this is before we even are taking care of reconciliations and reviews – truly foundational stuff that needs to be addressed right off the bat so that the books are in good-enough shape to address the big issues. I don’t want to use the phrase “game-changer” because it didn’t change the game… it moved us into a higher league of play.
Books Review ➡️ Account Reconciliation
Account reconciliation is the header just to the right of Transaction review, and it performs the next round of what we would normally ask a junior accountant to do – it shows the current status of each of the bank accounts, in terms of when they were most recently reconciled, as well as the number of and a list of unreconciled transactions. You can access reconciliation reports from here, look at the most recent statement if it’s in the system… and it doesn’t limit you to bank and credit card accounts; if you reconcile any of your Balance Sheet accounts, you can see this info, as well as link to them from here.
Accountant Tools ➡️ Reclassify Transactions
And what do you do once you’ve used Books Review to identify the myriad issues? This is where it gets really good, in my opinion. There are quite a few tools for accountants that are included in QBOA, but one in particular was a total game-changer when it was first released however-many years ago. And it’s just gotten better through the years. We have access to a tool called “Reclassify transactions” that our clients don’t get to use (just think of the mess they could end up making if they did). It allows us to filter transactions by type of financial statement or down to the specific account, and then also by date, type, and customer/ vendor. Once you’ve pulled up a list of all the transactions that fit your filters… you can reclassify or recategorize the ones you select. All at once. In a batch. You can even select just the ones that have a particular word in the memo (and with RightTool, another favorite tool, you can even filter by that word, or by a dollar amount or range)! It’s truly the most incredible feature, especially for cleanups. You can get quite granular with your filters and fix massive issues in a matter of minutes. Talk about a value-add.
Bonus! Chart of Accounts templates
I’m adding it as a bonus instead of one of the main features because it’s newish, so we haven’t yet had an opportunity to use it a ton – but I know it’s going to be a favorite. To be honest, this is one of those things that for years felt like it was just a missing feature; we used countless workarounds to standardize our clients’ Chart of Accounts, or at least make sure they all fit the format we use when preparing Tax-Ready Books (my passion and focus when providing education to bookkeepers). Intuit finally announced this feature at QB Connect last year and you should have heard the room burst into applause! The one trick to keep in mind is that you access the area where you build (or import, your choice) your templates from “Your Practice” as a QBOA user, not from each client. If you go to “Accountant Tools” while you’re in your ProAdvisor space, just after you log in – like where you’d go to get your Training – that’s where you see this option pop up in your toolbox. From there, you can get a video overview or take a guided tour. Once you’ve got your templates in there, you can assign them to a client or update their existing COA. Finally, wee-hoo!
And More…
There are other great features of QBOA that I know some of my colleagues adore – both ones that have been around for a while like reporting tools and app integrations, and newer ones like role-based access and permissions to clients’ books. But I meant to only list my top five and couldn’t do it under six, and then I wanted to add a bonus, and eventually this article will have to end or none of us will ever be able to get back to work and dive into the benefits QBOA offers. Enjoy!
Note! As my readers know, I am downright fanatical about transparency and full disclosure (often to my detriment, as you may have noticed that I have a wildly popular award-winning blog that is non-monetized). Though this particular post is a paid partnership with Intuit, I want you to know that a) I wanted to write an article on QBOA anyway, but couldn’t find the time; getting paid allowed me the break from client work I needed to make it happen; and b) they didn’t delete a single thing when I presented it. In fact, they have been totally cool with all my Intuit-bashing since the first article I wrote for them… which impressed me quite a bit, to be honest. That’s three times now — I might just keep this win-win-win up.
Thanks yet again, and as always, to Lisa Simpson from the AICPA Town Hall for her regular updates on what’s going on with Employee Retention Credit processing at the IRS. I can trust this team to make sure I’m getting the latest information, free from rumors and gossip, and that I’m able to both quell my clients’ concerns and also manage their expectations.
I had just been hearing some rumblings in one of my professional associations — someone had said, “seems inevitable that anyone who filed an ERC claim after September 2023 will need to file a lawsuit to get the claim paid,” and went on to suggest that it would be a great opportunity for a law firm, and wanted to know if we had referrals in this space.
First off, it made me nervous — our remaining ERC claims, all for deserving small business and non-profit clients of a colleague, worked really hard to make sure we had what we needed to submit their claims by January 31st, 2024, since there was pending legislation that might retroactively end the program after that date. They all were informed that it might be a year or more before they received the money, given the IRS moratorium — but certainly none of us expected to line the pockets of an attorney in order to get the claims paid out. And in fact, the claims were mostly small enough that my guess is most lawyers wouldn’t bother with them.
Secondly… it made me suspicious. On what basis was this guy saying a lawsuit would be “inevitable”? I attend every single AICPA Town Hall and hadn’t heard anyone suggest this. And what a sad thing to suggest it would be a “great opportunity” for a law firm — to specialize in making money off those desperate to finally receive what they and their accountants had already worked so hard to obtain.
As usual, I decided to quell those fears until the next AICPA Town Hall, and I’m so glad I did, as Lisa Simpson made ERC the first topic in her Technical Update. She explained the recent IRS news release that likely triggered the unfounded rumblings I was hearing, as well as referenced a new Journal of Accountancy article that delved deeper.
My takeaway was that: while 10-20% of claims are clearly fraudulent, and the IRS is in the process of denying them; and another 60-70% show an unacceptable level of risk and will be examined carefully — there are also between 10% and 20% of the claims show a low risk. The IRS “will begin judiciously processing” more of these claims, and, according to the release, expects some of these payments to be made later this summer.
To me, that’s all good news. It means they’re working through the piles and expediting the ones that have straightforward claims where the businesses played by the rules, processing the oldest ones first. The rest will be examined more critically, or in the case of blatant fraud, flat-out denied.
The one disappointing piece of information is that no claims submitted during the moratorium will be processed at this time. But at least we know the backlog is being cleared to make way for them. Since the moratorium was put in place, the IRS has received over 17,000 claims per week.
I’ve let my clients know that they shouldn’t budget for these dollars for at least another year, but that there’s no reason to presume they won’t eventually receive the claims that are due to them.
And yet again I learned that if something sounds sensational and suspicious… it might not be grounded in evidence and analysis. Rely only on your trusted advisors for the education and resources that will help you guide your small business clients. (And then provide links to those resources to the sensationalists who spread misinformation.)
If this or any other posts on the website were useful to you, and your financial situation permits it, please consider contributing to my tip jar. Ths allows me to continue to provide free accounting resources to small businesses who do not have the funds available to hire a CPA.
