For filing season 2017, which will cover the 2016 tax year, employers and other payers will be required to get the IRS its copies of tax payment documents at the same time the agency issues statements to taxpayers — January 31st.

This is really big news.  Usually we spend a lot of time in January working with our clients to get W-9 info (SSN/TIN, address) in time to send their 1099-MISC forms to freelancers and independent contractors by January 31st… but it’s quite common that January comes and goes and we’re still chasing after vendors for this info.  It’s never been that big a deal, because the forms weren’t due to the IRS until a month later (two months, in case of e-filing).  So if the vendor didn’t get us their info until late February, we could still file on-time with the IRS.

That’s all changing.  In 2017, the deadline to provide W-2s & 1099s to the IRS is the same date as for taxpayers — January 31.  This means we’re going to have a real challenge getting this information in time… even more so than in the past.

The new budget law also prohibits the IRS from issuing any refunds prior to Feb. 15 of any upcoming tax years.  The refund delay is an added way to help the IRS combat tax fraud by beefing up its efforts to authenticate taxpayer filings. The thinking is that the extra days will provide the IRS with time to process the simultaneously sent W-2 and 1099 forms from employers/payers before issuing refund to taxpayers.

We’ll be getting in touch with all our clients this year and encouraging them more than ever to obtain the W-9 information from vendors during the year, rather than waiting until the following January.  This is good practice for a few reasons:

1. Often vendors mistakenly think when they receive their check that it’s somehow “under the table”.  By requiring them to fill out a W-9 before they receive their payment, they understand that it is taxable income and aren’t surprised later on.
2. Some vendors simply try to avoid giving you their information after year-end, thinking that if they’ve changed their address, neither you nor the IRS can find them.  By requiring them to fill out a W-9 before they get their check, you’re helping to keep them and your client honest and out of trouble.
3. Sometimes clients don’t realize that a vendor qualifies as a 1099 contractor.  By reviewing their books throughout the year, we can give them a heads-up sooner rather than later.

Make it a practice to provide W-9s to your non-incorporated vendors who provide services before they receive their first check, even if you think a) they might be incorporated (remember, an LLC is NOT a corporation), or b) they won’t break the $600 limit.  There’s no harm in having it on file, and it might save you a lot of trouble down the line.

Source: W-2, 1099 forms delivery deadline is here In 2017, IRS and taxpayers will be on same Jan. 31 schedule – Don’t Mess With Taxes

I received this important little gem in today’s newsletter from the National Association of Tax Professionals —

Guidance Not Yet Provided for 2% Shareholders

Employers are potentially subject to an excise tax for reimbursing or paying for individual health insurance policies, known as the $100 per day per employee penalty ($36,500 per year). According to Notice 2015-17, for two-percent shareholders (as defined in §1372(b)), transitional relief lasts through December 31, 2015, or until further guidance has been provided.

Since further guidance has not yet been provided, the health insurance reimbursement of two-percent shareholders can continue to be reported as such on the April Form 941 provided it meets the criteria set forth in Notice 2008-1.

My absolute favorite writer on the topic of taxes, Tony Nitti, has written the clearest and most informative article on the topic of LLC member income and its related tax issues that I’ve seen yet.  I’ve excerpted this one question and its answer as a summary, but if you prepare LLC returns or you are a member of an LLC, do yourself a favor and read the whole article.  It’s concise, explanatory, entertaining, and a treasure trove of info.

Q: So what does this mean? Is the distributive share of all LLC members now subject to self-employment tax?

A: I wouldn’t go that far. This ILM was specific to the taxpayer, but there are certainly lessons to be learned. If the LLC’s members provide significant services to the LLC, and it is those services that give rise to the majority of the LLC’s income, it is clear that the IRS is going to be prepared to argue that the LLC members are not limited partners for purposes of the exception from self-employment income found at IRC Section 1402(a)(13). You may want to have a strong defense ready to go, or else be prepared to have a hard conversation with your LLC member clients in the next few days explaining why income that has not been subject to self-employment income in the past is subject to self-employment tax on their most recent tax return.

Source: IRS: Partners’ Share Of LLC Income Is Subject to Self-Employment Tax – Forbes